How do Trello and Evernote compare

Evernote, Keepass, monday & Co .: The best organizational tools in everyday life

Roland Freest

Organizing work and free time can be a lot easier using a PC. But be careful when choosing: Many tools only help to a limited extent. The tools presented here actually make everyday life easier.

EnlargeAppointments, notes and the like - these tools make your life easier.
© Photo: © Rawpixel.com - Fotolia.com

If you regularly archive texts from the Internet, manage your private appointments on the screen and perhaps also work with other people online in a team, then you may know the problem: There are dozens of programs for these tasks, but many of them are only of limited use. They are awkward to use or just lack the one function that one would like to have. In the end you end up with the triumvirate of Outlook, browser and word processor.

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There are certainly tools with which you can make the usual routine work on the computer easier. The fact that they are little known is often only due to the fact that the manufacturer does not stir the advertising drum enough and the group of users is simply too small for effective word of mouth. Sometimes the price is just a deterrent. In recent years, many users have got used to the fact that software either costs a few euros or is completely free. It is often better to spend a double-digit amount on a good program than to make do with more or less useless free tools.

In the following, PC-Welt presents a selection of software for organizing your everyday life with the help of the PC. Some of them you may know, others are largely unknown. In addition to freeware and open source tools, there are also some outstanding paid examples.

Plan tasks with Microsoft To Do and Zenkit

EnlargeMicrosoft To Do has taken over the beautiful, clearly structured user interface from Wunderlist and offers itself as a simple task planner.

Microsoft To Do emerged from the popular Wunderlist tool, which was originally developed by a Berlin company. It was taken over by Microsoft in 2015, and the group discontinued the program at the beginning of May 2020. Before that, however, he adapted the look and feel of the Microsoft To Do, which had already existed for a long time, to Wunderlist and built in an import function for its lists and tasks.

Microsoft To Do is just as suitable for creating shopping lists as it is for private day planning. Versions for Windows, Android and iOS are available, which can be synchronized via a Microsoft account, and there is also a web application. To Do also takes on tasks from Outlook, but for this the user must save his Outlook data online. Microsoft To Do is particularly impressive because of its clearly structured, simple interface. You can create several lists of items that you want or need to do. You can put it on today or tomorrow, email it, and finally mark it as done. It is also possible to share the lists with other users.

An alternative is the German software Zenkit To Do. Its design and functionality is based on Microsoft To Do / Wunderlist and can take over its task lists. You can sort the tasks according to different criteria, you can attach files, there is a search function and the possibility to share lists with other people. In addition to a Windows version, a web version of the tool is also available as well as apps for Android and iOS. However, the currently incomplete German translation of the program interface and the purely English-language help function, which can only be accessed online, are annoying.

Project management with monday.com and Trello

Microsoft To Do and Zenkit are primarily designed for private use. There are better alternatives for working together on a project, such as monday.com and Trello. Both are web applications that are started in the browser; Trello now also offers versions for Windows, Mac OS, Android and iOS. Trello has been part of the English company Altlassian, which manufactures the Jira Kanban board, among other things, since 2017.

EnlargeMonday.com, with its modern, tidy interface, is not only suitable for professional users, but also for smaller, private workgroups.

With its bar with icons on the left side, monday.com is based on the design of the Windows 10 start menu. The interface looks modern, is clear despite the many elements and helps with wizards at every turn with wizards to set up and configure the boards on which the web application is based. The manufacturer, the Israeli company monday.com, has also produced videos that explain the individual functions and, above all, make the first steps easier for beginners.

The boards from monday.com are equally suitable for organizing the daily work of individuals as well as for the project management of small and large teams. You can assign tasks with due dates to your team members and define priorities. It is even possible to describe dependencies for individual tasks - only when this work is finished can the next begin. This is cleverly solved in monday.com, namely in the form of ready-made if-then formulas: In ready-made cards, the automations, there are texts such as “If a task has reached this date, then start a follow-up task”. Simply add these automations to your project and specify the respective tasks, that's it.

Unfortunately, the user interface of monday.com is only partially translated into German, large parts, including the automation, are only available in English. On the other hand, we liked the possibility of exporting boards to Excel and also importing them from there. In this way, many adjustments can also be made on the Excel interface.

You can try monday.com for two weeks free of charge, after which you have to choose one of the packages on offer. The prices start at 39 euros per month for five users and the basic package, for the more feature-rich Standard, Pro and Enterprise versions, with a corresponding number of users, several hundred euros per month are quickly due.

Try monday.com for 14 days free of charge

EnlargeThe web-based project management software Trello can be learned quickly thanks to drag & drop and an intuitive user interface.

The structure of Trello is somewhat reminiscent of a board on which a group task is organized with post-it notes. The Post-its are called cards and can be put together on boards by drag & drop to create any nested diagrams. You can attach files, links or checklists, set deadlines or mark them with labels. You can also add additional members to each card, who can be identified by their email address. In this way, easy teamwork is possible. In the menu column on the right-hand side, all actions of the team members are logged so that everyone can see what is happening in the currently called project.

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